How can I improve my writing skills?

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So coming out of college, I have been in the IT field, all technical related work. I recently got a job, as an IT Auditor. One of my responsibilities will be to write reports on my audit findings and share it with upper management. My question is how can I improve my business writing skills? Any books or websites that you guys can recommend?

Thanks in advance
 
If you can't write, you can't write. You're not alone because there are journalists who can't construct a basic sentence. I've never heard of practicing to become a better writer. Its not something you can become good at overnight. Its the reason we have multiple editors and edits before it finally gets approved. Writing intensive courses do serve a purpose in school whether people like to believe it or not.
 
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If you can't write, you can't write. You're not alone because there are journalists who can't construct a basic sentence. I've never heard of practicing to become a better writer. Its not something you can become good at overnight. Its the reason we have multiple editors and edits before it finally gets approved. Writing intensive courses do serve a purpose in school whether people like to believe it or not.

100% false.
 
OP, you're talking about "technical writing".

In that case, you just have to read other reports by other professionals in the IT field. See and understand how these reports are crafted, and adapt your skills to match.



...
 
So why don't you actually contribute something other than false. You need feedback when writing to identify what you are doing wrong. Practicing on your own is not beneficial to you. Writing isn't math where practicing equations makes perfect.
 
If you can't write, you can't write. You're not alone because there are journalists who can't construct a basic sentence. I've never heard of practicing to become a better writer. Its not something you can become good at overnight. Its the reason we have multiple editors and edits before it finally gets approved. Writing intensive courses do serve a purpose in school whether people like to believe it or not.

I tend to believe this train of thought. Either you can or you can't. So many factors play into your writing style. If you can't put it together then you're SOL no matter how much help you get. Maybe one day it will just click. I'm one of the lucky ones though. Helping moms write papers for school and getting As.Worked out in my favor a couple of times.
 
OP, you're talking about "technical writing".

In that case, you just have to read other reports by other professionals in the IT field. See and understand how these reports are crafted, and adapt your skills to match.



...
pretty much.  it shouldn't be that hard
 
pm method man?
nerd.gif
word to the dude who got help for a college entrance essay
 
I tend to believe this train of thought. Either you can or you can't. So many factors play into your writing style. If you can't put it together then you're SOL no matter how much help you get. Maybe one day it will just click. I'm one of the lucky ones though. Helping moms write papers for school and getting As.Worked out in my favor a couple of times.

writing something that can be learned. you might be sucky at spelling, only thing you can do is accept it? no, of course not... you practice until it becomes 2nd nature..
 
1. Write to make a point, not a target word count
Vigorous writing is concise. ~William Strunk Jr.

Nothing makes me grimace quite like hearing somebody say they’ve reached 50,000 words and so have completed their first novel. Remember dully typing toward a minimum word count for an academic paper you had no interest in writing? If you start to get the feeling about something you’re writing, it’s probably time to stop writing and do some more research (or bribe your editor/professor/mother into accepting the shorter piece of work).

2. Help another edit their writing
I try to leave out the parts that people skip. ~Elmore Leonard

I have a short, round-bellied friend who turned me on to this quote. That said, I’ve found that helping another writer edit their work often leaves me with more insight into my own writing than I gave to the other writer! If you can find a trusted friend to trade nascent work with, you will have found a wealth of improvement.

3. Write something every day that you do not intend to share
Fill your paper with the breathings of your heart. ~William Wordsworth

I have a private blog I update daily with rants, outlines, fears, and bits of nothing that stream out of me when I’m struggling to find focus for another piece of writing. You’ll never see it. There’s no value in my sharing it because the moment I know others can see it is the moment I no longer write just for me. I suggest you give this method a try. It doesn’t have to be a blog. A notebook would work just fine.

4. Outline before drafting & Don’t confuse fiction with dishonest writing
If any man wish to write in a clear style, let him be first clear in his thoughts; and if any would write in a noble style, let him first possess a noble soul. ~Johann Wolfgang von Goethe

I am still learning to to do the first part. I’ve taken great value from sharing outlines of my intended work with friends who are very logical and excel at criticizing arguments without muddling thoughts. The last part… is something I can only hope for. If I someday hear a reader say, “his writing is imbued with kindness” I think that will do.

5. Don’t get caught up in restating the obvious
The role of a writer is not to say what we all can say, but what we are unable to say. ~Anaïs Nin

As one who writes a lot for the web, I am continually tempted by the low-hanging fruit of trending topics and morning news drivel. Restating the obvious is easy, fun, and very retweetable. But the obvious rarely seems to translate into any sort of real legacy. If I only had a list of all the things my readers already know collectively, it would be so simple to stay fresh!

6. Befriend a dictionary
The difference between the right word and the almost right word is the difference between lightning and a lightning bug. ~Mark Twain

Imbue, conjure, nefarious… are just a few of the words I have as friends to help me clearly make a point, share an idea, or call something into question. There’s a joy in having the perfect words at one’s disposal that only a dedicated writer can appreciate. A thesaurus can be useful if you’re bored, lazy, or drunk. Nothing trumps having a word come to mind just as you need its help.

7. Keep a little notebook for moments of inspiration
Write down the thoughts of the moment. Those that come unsought for are commonly the most valuable. ~Francis Bacon

I use a moleskine to store my thoughts for later. Having thoughts and personal commentary all in one place has the added benefit of serving as a source of inspiration for later times of drought. Think of it as you would catching raindrops in a canteen. You’ll be glad for the moisture some day.

8. Not having a pen in your hand doesn’t mean you’re not writing
The best time for planning a book is while you’re doing the dishes. ~Agatha Christie

If you walked into my office at random, there’s a very good chance you’d find me sipping a glass of tea while staring off into space. Am I doing nothing? Not in the least. Contrary to my mother’s early suspicions, I’m not addled. I just like to silently try phrases out in my mind before writing them down. Agatha had a point about dishes, too. There’s no such thing as writer’s block. But there are times when washing dishes is a better use of time than staring at an empty screen!

9. Be kind to yourself
Every writer I know has trouble writing. ~Joseph Heller

I hope you are kind to yourself and forgiving when you cannot find the perfect phrase or paint a story just so! Writing, for me, seems a monumental task at times and I am always delighted to find others who understand my situation and reach out to help. There’s a joy in knowing that no matter how lonely a stretch of path may seem we are never entirely alone, no? We always have our writing and with it an entire community of people who care.

link: http://www.lifehack.org/articles/lifehack/9-expert-tips-for-better-writing.html
 
Practice, read reports and other books to help expand your vocabulary and punctuation, etc... and ask some of your friends or coworkers for feedback. Go to a community college and take an english course to re up your skills.
 
I tend to believe this train of thought. Either you can or you can't. So many factors play into your writing style. If you can't put it together then you're SOL no matter how much help you get. Maybe one day it will just click. I'm one of the lucky ones though. Helping moms write papers for school and getting As.Worked out in my favor a couple of times.

writing something that can be learned. you might be sucky at spelling, only thing you can do is accept it? no, of course not... you practice until it becomes 2nd nature..

I suppose you're right, but some still stumble with tons of practice. Also depends on what type of paper you're writing. But yes, some things can get better with practice.
 
Great post bro, thanks for this.

OP your university or college should have a technical writing course, you might want to look into that.
Yeah, I think my university required every technical major to take some sort of technical writing course. 
 
practice by just writing reviews to movies or shows or books you've seen or read.  Also read reviews and IT reports and plagiarize with your own info
 
If you can't write, you can't write. You're not alone because there are journalists who can't construct a basic sentence. I've never heard of practicing to become a better writer. Its not something you can become good at overnight. Its the reason we have multiple editors and edits before it finally gets approved. Writing intensive courses do serve a purpose in school whether people like to believe it or not.

100% false.

yea I agree. Writing is a skill that can be honed through practice. It takes reading above your level and getting books to help you realize mistakes of writing such as wordiness, improper grammar, word tenses and incorrect word usage.

In my field there is a lot of writing as well and my first semester of grad school really opened my eyes as to what to improve in terms of my writing. It takes time and practice but in a field where writing is a constant, it should only take up to a year to really be proficient enough and everything after that just enhances your writing.
 
Think before you write. If you can speak properly, it should'nt be too hard to put it in writing. Nonetheless, take an advance writing course at your local community college
 
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